How to do an Info Session

Many people will find it easier to come along to a one-off event to find out about something, rather than commit to all sessions straight away. This event, which should last around an hour, could be aimed at potential group members, but also can be to inform the wider community. Inviting key people in education, police, health etc will enable you to obtain backing and support for what you plan to do.

Follow these guidelines for a simple, but effective, way of getting people to join your community course.

Getting Started

Set a date, location and time. Allow an hour to an hour and half for the session. Hold your event two to three weeks before you anticipate the group starting.

Choose a venue that is easily accessible and people will feel comfortable in.

Pick a time that is most convenient for your target audience. e.g. midmorning perhaps for young mums, Saturday breakfast for dads, weekends for couples.

Use poster and flyers, as well as personal invites, to let people know about your event. (You can make your own or use those produced by Care for the Family).

Set up the room in the most comfortable and informal way, but making sure everyone can see you!

You will need the following equipment:

• Screen/large TV
• DVD player
• Leaflets to hand out with date, time, cost (if any) and location of your group
• Refreshments
• Sign up sheet

Structure for the session

1. Have simple refreshments available as people arrive.
2. Introduce people to each other if you know who they are. Allow a little time for mingling and chat. Begin by welcoming people, explaining a little about who you are and why you are starting this group.
3. Explain a little about the 21st Century material you are using ie Parent or Marriage, the number of sessions, some of the topics, etc. Introduce and show the first session of the DVD as a taster.
4. Answer any questions that may arise.
5. Explain how the group will work, eg informal, low-key, learn from each other, talking things through, mutual encouragement.
6. Hand out leaflets and give people the opportunity to sign up. If you are making a charge, you may want those who can to pay straight away.
7. Obtain names and addresses of everyone attending so you can contact them. Just ask individuals to put their names and contact details on a piece of paper.
8. Thank them for attending and remind them when the course will be starting.
9. Follow up everyone who came along.